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January 20, 2020  
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Senior Administrative Assistant

Position Description

This position is responsible for providing administrative support, with strict

adherence to confidentiality and oriented to maximizing the effectiveness of

the Company Officer. Provide administrative support as directed to include

heavy phones, calendar management, coordinating group meetings and preparing

expense reports. This is a demanding, but rewarding opportunity supporting a

Company Officer.


* Answer and screen needed executive level calls for urgency, set

priorities, take accurate messages and channel them to the proper contact


* Plan, coordinate and participate as directed in meetings and other off-

site meetings

* Coordinate, confirm, and track travel or lodging arrangements to include

arranging transportation to and from destinations

* Schedule, verify and participate as necessary in meetings and

appointments including making travel arrangements and accommodations for

attendees, preparing conference rooms and arranging meals

* Copying, typing, sending/receiving and distribution emails, sort,

distribute and respond to mail, send certified mail, screen calls, greet

visitors, answer phones, set up and maintain file system, inter office

mail, overnight mail, frequently check out box and process work, etc.

* Research and compile reports, proposals and presentation materials

* Adhere to all company policies and procedures

* Adhere to and comply with information systems security policy

* Track and maintain PTO records and requests for the company officer

* Analyze and route internal and external calls to the proper resource

* Receive, sort, facilitate dissemination of incoming mail and information

to department personnel

* Maintain, scan, and index various agreement files and documents retrieval


* Perform other duties as assigned


To perform this job successfully, an individual must be able to perform each

essential responsibility satisfactorily. The requirements listed below are

representative of the knowledge, skills and/or abilities required.

* Strong working knowledge of Microsoft Word, Excel, Power Point, Access,

Visio and Outlook required

* Strong communication skills verbal and written required

* Strong interpersonal skills required

* Strong prioritization of time required

* Information Technology support experience highly desirable

* Healthcare industry experience (preferred)


* Associate s degree or equivalent experience

* Six (6) to Ten (10) years experience as an assistant supporting a

company executive

* Six (6) to Ten (10) years experience managing high volume phone,

calendars, travel, coordinating group meetings and catering arrangements,

expenses, office procurement and external media events

* Two (2) to three (3) years experience with basic accounting/



Ability to add, subtract, multiply and divide in all units of measure, using

whole numbers, common fractions, decimals and percentages.


Ability to understand, read, write and speak English. Ability to read, analyze

and interpret general business periodicals, professional journals, technical

procedures or governmental regulations. Ability to successfully write business

correspondence. Ability to effectively present information, respond to

questions and professionally interact with managers, employees, clients,

vendors and the general public.


Ability to recognize and define problems, collect data, establish facts, draw

valid conclusions and correct errors. Ability to understand and interpret basic

financial data. Ability to interpret a variety of instructions in a variety of

forms and deal with abstract and concrete variables.


Must be able to handle multiple, simultaneous tasks effectively and efficiently

while maintaining a professional, courteous manner. Must be able to work well

with others. Strong verbal and written communication skills required. Must be

detail oriented and organized. High integrity, including maintenance of

confidential information. Must be able to exercise good judgment and positively

influence and lead others, including handling confrontations with poise and

efficiency. Based on business need, the ability to work a flexible schedule,

including some evenings and weekends as approved in advance.

Additional Information

Employment Type: Full-Time    
Position Location: Nashville, Tennessee

Apply For This Job: Senior Administrative Assistant


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